Description

The Site Budget and Contract Specialist is a key member of the Site Selection and Contracting team. This person works closely with project teams as well as the legal / contract department in the preparation, negotiation and execution of budgets and contracts (clinical trial agreement – CTA) with investigator sites across EU, North America and other countries.

This role will be perfect for you if:

You can easily achieve consensus while maintaining positive working relationships with external partners
Your team can count on you to get things done
You have an ease to work with numbers (standardized budgets)

RESPONSIBILITIES

Contracts and budgets preparation

Obtains the minimum and maximum site budget prepared by Business Development and approved by the Sponsor.
Obtains the project-specific site CTA template from Legal Affairs and Contracts approved by the Sponsor.
Prepares the contract schedule (study information, timelines and payment information) in collaboration with the Project Manager.
Prepares and sends the Sponsor-approved contract and budget to sites for review.

Contracts and budgets negotiations

Manages budget negotiation with the sites to ensure budget remains within the Sponsor-approved limits and escalate issues as necessary
Manages contract negotiation with sites and escalates legal language requests to Legal Affairs and Contracts and to the Sponsor, as necessary
Keeps track of progress with contract/budget negotiation and timelines for site activation using CTMS or other tracking system
Keeps project team informed of progress and of any potential delays
Finalizes the site contract/budget and obtains the necessary signatures
Informs the appropriate parties of contract execution in a timely manner
Updates CTMS, all necessary trackers, and ensures proper filing of the contract/budget and communications

Follow up and close out

Manages the site contract / budget amendments process during the course of the trial
Performs site budget reconciliation during the negotiation process and at study closure
May coordinate, with Legal Affairs and Contracts, the review and negotiation of the confidentiality disclosure agreement of the interested sites
Maintains and develops a productive and professional relationship with research sites, Sponsor and project teams
Participates in meetings with Project Managers and / or Sponsor as required

Requirements

IDEAL PROFILE

Education 

Bachelor's degree in a field relevant to clinical research or equivalent experience.

Experience  <

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